Welcome to the EMS request website for the Event & Conference Services Office, Virginia Commonwealth University.

Should you have any questions or need assistance, please contact the Event & Conference Services Office directly at:

(804) 828-9502, or vcuevents@vcu.edu

***ATTENTION: We are currently experiencing an extremely high volume of reservation requests. While we are continuing to work diligently to respond to each request in the order in which it is received, you should expect a longer than usual turn around time receiving reservation confirmations. Thank you in advance for your understanding and cooperation!***

 

For first time users:

Create an account 

  1. Click on the "My Account" button in the top left hand corner of the screen, and choose "Create my Account" from the drop-down menu. 
  2. Fill in the required information, and click "save."  (HINT: The screen will not tell you that your information has been submitted; it will only refresh what's already there.) 
  3. Once your information is received by the Event & Conference Services Office, we must approve your account prior to you making a reservation. 
  4. You will be notified via email of your account status, at which time you may begin submitting space reservations.  Please allow at least 24 hours for a response.

 

For returning users:

To make a reservation

  1. At the top left hand corner of the screen click "Reservations,"  then choose "Room Request" from the drop-down menu . 

  2. Once you have completed the form, including any services/equipment needed, and clicked "submit," your request will be submitted to the Event & Conference Services Office for approval.  Remember, after submitting your space request it is your responsibility to log into EMS and check on the status of your reservation.  To do so, click on "Reservations," then "View my Requests."

PLEASE NOTE:  Your request  is not a processed reservation until you receive email verification from Event & Conference Services.  (Due to request volume, you will NOT receive email verification if "space is not available" or "denied.") 

 

Check calendar of events

  • In the top left hand corner of the screen, click on "Browse" then "Check for Events" .  You can view confirmed events in various calendar formats.  (Pending and tentative reservations do NOT show on the Calendar of Events.)

Check for space availability

  • In the top left hand corner of the screen, click on "Browse" then "Check for Space"   You will be able to see if a specific space might be available before submitting a reservation request form!